Data Storage Security
Use the following table to choose the right location for the data you need to store.
Data Type | SharePoint, OneDrive-MSU, or Teams? | Rigel? | Sulafat? | OnBase? | Docusign? | Email or Desktop? |
---|---|---|---|---|---|---|
Budget information | Yes | Yes | No | Yes | Yes | Yes |
Contracts | Yes | Yes | No | Yes | Yes | Yes |
Course evaluations | Yes | Yes | No | Yes | Yes | Yes |
Data classified as Public | Yes | Yes | No | Yes | Yes | Yes |
Data classified as Restricted | Yes | Yes | Yes | Yes | Yes | Yes |
Employee and student IDs/GIDs (even when combined with names) | Yes | No | Yes | Yes | Yes | No |
Planning documents | Yes | Yes | No | Yes | Yes | Yes |
Staff search committee notes | Yes | Yes | No | No | Yes | Yes |
Student grades and records | Yes | No | Yes | Yes | Yes | No |
Bank account numbers | No | No | Yes | Yes | Yes | No |
Credit card numbers | No | No | No | No | No | No |
Data classified as Confidential | No | No | Yes | Yes | Yes | No |
Drivers license numbers | No | No | Yes | Yes | Yes | No |
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data | No | No | No | No | No | No |
Passport Visa numbers | No | No | Yes | Yes | Yes | No |
Payroll ACH numbers | No | No | Yes | Yes | Yes | No |
Research data subject to export controls | No | No | No | No | No | No |
Social Security numbers | No | No | Yes | Yes | Yes | No |