Grant Proposal Approval Process 

As soon as you decide to apply for a grant:

• Fill out a Proposal Intent to Apply Form and email to the Grants Coordinator. 
• Discuss with department chair/dean/supervisor, as needed.

Workflow

1. The Grants Coordinator will contact you to discuss the proposal.
2. Grants Coordinator will collect information and send your proposal information for review and approval to the following:
   1. Chair (if applicable)
   2. Dean (faculty)/Supervisor (staff)
   3. Controller
   4. Vice Chancellor Enrollment Management
3. After approved, Grants Coordinator sends a copy of the signed form to the PD/PI.
4. The PD/PI begins developing the proposal.
5. If PD/PI request additional services, Grants Coordinator contacts PD/PI as soon as possible.

Reason

This form enables early communication with the Chair/Dean/Business Services/Office of Grants and Sponsored Programs who review the sponsor information and the proposed project.

This form allows for early discussion of potential issues with the proposal such as faculty time commitment, IRB approval, facility needs, information technology service needs, or cost share requirements.

The form also enables PI/PD to request proposal support services.

Signatures approve the PI/PD to continue to develop the proposal.  

At least 1 week before proposal deadline:

1. Work with the Grants Coordinator to complete a Proposal Authorization Form.
2. Approval is required before you can submit a proposal to a funding sponsor or organization. 

Workflow

1. Project Director (PD)/Principal Investigator (PI) sends the following documentation to the Grants Coordinator:
   
   1. A copy of the proposal (final budget and near-final other proposal documents).
   2. Supporting documentation, if applicable.
2. Grants Coordinator assists in filling out a formal Proposal Authorization Form and routes the documents for review and approval:
   1. PD/PI
   2. Human Resources Representative (if required)
   3. Facilities Representative/Physical Plant Representative (if required)
   4. Information Technology Services Representative (if required)
   5. Chair/Dean/Supervisor
   6. Controller 
   7. Vice Chancellor Enrollment Management
   8. Chancellor
3. After approval, the proposal is ready for submission. 
4. Grants Coordinator sends a copy of this signed form to the PI/PD. 
5. Proposal is submitted to:
   1. GRANTS.GOV: Proposals are submitted by the MSUN Authorized Organizational Representative (AOR).
   2. OTHER FUNDING ORGANIZATIONS: Depending on the funding organization instructions, proposals may be submitted by the Grants Coordinator or by the AOR.
6.  Grants Coordinator sends documentation confirming successful proposal submission to the PD/PI.

Reason

A Proposal Authorization Form must be completed for all proposals submitted to external organizations for support of research, scholarly activities, or other projects that may result in external funding coming to MSUN or in a contract, grant, or other agreement with MSUN on behalf of its faculty or staff.