Business Services
Travel Information
MSU-Northern Policies
1006 MSU-Northern Travel
1006.1 State of MT Vehicle Use Policy
Board of Regents Policy and Procedures
1002.2 – Vehicle Policy and Procedures
Employees traveling on behalf of MSU-Northern must read the following policy and complete
the attached form to comply with the Montana State Vehicle Use Policy.
Vehicle Use Policy & Form (PDF)
State of Montana Department of Administration
Travel Policy, lodging rates and mileage reimbursement rates are found in the Montana Operations Manual (MOM).
(external link)
More information
Travel Request Instructions (PDF)
Personal Vehicle Use Authorization (PDF)
Request for Actual Lodging Cost Reimbursement (PDF)
Travel Expense Instructions (PDF)
Travel Expense form (Excel)
Team Travel Request-Athletics (Excel)
Team Travel Request-Clubs (Excel)
Team/Club Advance Reconciliation Form
(Excel)
Team Discretionary Meal Roster (Excel)
Report of Incident Form (PDF)
Vehicles
If a rental is needed:
Budget Rental
Contact: Rose for pricing & information budget@tillemanmotor.com
| Effective 1/1/26 through 12/31/26 Personal Car MileagePersonal Vehicle Use Authorization form |
||
| $.349/mile | Standard Rate, No maximum per month | |
| $.725/mile | 0 <= 1000 miles per month | |
| $.695/mile | >1000 miles per month | |
| $.18/mile | Medical/Moving | |
| $1.31/nautical mile | Private airplane usage | |
| For Distances, Maps & Directions: Google Maps Bing Maps MapQuest | ||
Meals
| Effective 10/1/2025 through 9/30/26 |
||||
| Day Shift |
Night Shift | In State |
Out of State |
Foreign |
| Morning Meal 12:01am-10:00am |
Early Morning Meal 3:01am-Noon |
$11.20 | $16.00 | Varies |
| Midday Meal 10:01am-3:00pm |
Mid-night Meal 10:01pm-3:00am |
$13.30 | $19.00 | Varies |
| Evening Meal 3:01pm-Midnight |
Evening Meal 12:01pm-10:00pm |
$19.60 | $28.00 | Varies |
| Total Per Day | $44.10 | $63.00 | Varies | |
| Meals are reported as taxable income if you do not stay overnight. Also, per diem meals cannot be claimed if provided with registration for a conference or meeting. | ||||
Lodging
| Effective 10/1/25 through 9/30/26 |
||
| Lodging Rates | In and Out of State | Foreign |
| Standard Rate | $110 | See US Department of State website for rates |
| High-Cost Rate | See GSA website for rates | |