Last date of attendance reporting policy and procedures

The Chancellor announced the following policy in a memorandum to all Faculty on April 23, 1996:

Federal regulations now require documentation of a student's attendance in order to be in compliance with the Title IV programs. If the institution is unable to verify any attendance, all aid must be returned to the aid programs. In order to follow up and maintain compliance with federal policies, be prepared to submit information concerning the last date of attendance when a grade of F, I or X is submitted to the Registrar.

The determination of the student's last day of attendance can be based on an event that the school routinely monitors and must be confirmed by an employee of the school. Acceptable forms of such documentation are exams, records of attendance, tutorials, computer-assisted instruction, counseling, academic advisement, or study groups.

Spaces for recording last dates of attendance are provided on class grade rosters.