Degree Works FAQs
What is Degree Works?
Degree Works is an electronic degree audit program and academic advising tool designed to assist you and advisors in reviewing your degree progress. A web-based program, Degree Works reorganizes your transcript chronologically and categorically, easily identifying courses you have completed and which courses you still need in order to fulfill your degree requirements.
Degree Works will help you do these things:
- Determine which MSUN requirements you need to fulfill in order to complete your degree.
- Identify the requirements you have completed in the general education, degree, major, or minor areas.
- View individual course grades and cumulative grade-point average (GPA).
- Determine which courses you have taken or transferred, and identify which ones fulfill program requirements and which ones apply as electives. Transcripts may take two to four weeks to evaluate once received.
- View substitutions/waivers applied toward your degree.
- See how your coursework could be applied toward another degree, major, or minor using the What If option.
- Estimate how many semesters it will take you to graduate.
- Login in to MyInfo.
- Select the Student Services tab.
- Select Degree Works.
A Degree Works audit is a review of past and current coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor.
Degree Works will provide an audit for students admitted under the 2006 catalog year or later. If a student has not had admission or registration activity in the past year, that student will need to reapply for Admission and submit new official transcripts for any school attended during the student's absence.
Your audit is broken down into blocks:
- The first block includes biographical information, the college and degree program you belong to, your catalog year, your overall GPA, and your academic advisor. If you are admitted into multiple degree programs, you will need to select each degree individually using the drop down Degree menu at the top of the audit (located in between your name and the Major field) to view the associated degree program information.
- A legend describing the various symbols you may see throughout your audit appears on the left or at the bottom of the audit.
- Next, you'll find a Degree block, which summarizes the various requirements you must meet to earn your degree (total credits, GPA requirement, upper-division requirement -for baccalaureate students only, General Education Requirements, Major requirements, minor requirements, etc.). As each of these major areas is satisfied, a green check mark will appear to the left of the requirement.
- Students will next view a general education or major requirements block depending on your degree.
- If you are working toward a minor, the following will show you the requirements for the minor.
- Courses that are not used in your degree audit will show in the Electives block. These courses may not apply to your major or minor, but will count toward your total number of credits required.
- The No Credit Earned block includes courses that do not meet the minimum grade requirement, are below college level, or courses that you have withdrawn from. These courses and credits do not apply to your total earned hours or your degree program.
- The In-Progress block shows the courses that you are currently registered for in a future or current semester. In-progress course will also be applied throughout your audit if the courses you are enrolled in meet the requirements. Once you have completed the course, a new audit will be run to verify that the in-progress course meets the requirements.
- Any Exceptions/Substitutions or Notes are found at the bottom of the audit.
Any time! Degree Works is accessible 24 hours a day, 7 days a week from most networked computers. View your audit before meeting with an academic advisor, login to Degree Works; review your audit before registration, review your audit and use it to plan your schedule for the next semester. It is recommended that you plan each semester schedule with your advisor. After registration, confirm that the courses selected complete the requirements you still need. View your audit after grades are posted. Before you apply for graduation, review your audit to make sure you will have completed all degree requirements by the end of the semester you intend to graduate in.
Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works following the nightly refresh.
Degree Works is not your academic transcript nor is it an official notification of completion of degree requirements. Changes made to your official MSUN academic record will take at least 24 hours to be reflected in your Degree Works audit. Your audit does not supersede the MSUN Catalog. Your transcript, is your official college record. Instructions on how to request an official transcript can be found here.
Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the block header of your audit.
Yes. Degree Works is laid out in block format displaying degree, major and minor requirements information. Look for red boxes to identify requirements that you still need to complete.
Your audit will outline for you courses still needed to meet degree, major, and/or minor requirements within each specific block. You may then use this information to discuss your academic plan with your academic advisor.
Students may either chose to be audited under their original admission/readmission catalog requirements or a more recent catalog. Students may use the What If feature to determine which catalog year requirements are most beneficial.
The What If function allows you to hypothetically change your major or minor. The What If audit will show you what coursework is required for the new major or minor, what courses you have taken that satisfy requirements for the new major, and what courses are still left for you to take for the new major. If you would like to change your major, please contact the administrative assistant in your new academic college. Please note that previously approved substitutions/waivers may not apply in your What If audit.
No. The What If function is for information purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario.
Take these steps to view how your courses count in a different major:
- Click on What If located under the Worksheets tab.
- Select the appropriate catalog year for the semester you would be admitted into the new major, which will typically be the most current catalog. If you are only adding a minor, you should select the catalog year you were admitted into your baccalaureate degree program.
- Select the academic program you are considering. This field will default to a degree you are currently admitted into.
- If you are selecting a new major make the appropriate change on the Minor drop down menu..
- Click Process What-If located above the catalog drop down menu.
- Carefully review how your courses would apply toward this new degree/major/minor.
- Discuss making the change to a new degree/major/minor with an advisor from that academic department.
- Decide whether you want to change your degree/major/minor. To change your degree/major/minor please contact the administrative assistant in your new college.
I'm thinking of changing my major/minor. Will I be able to see how my current classes fit into my What If major/minor?
Yes. The What If function will perform an audit based on the hypothetical major or minor and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major or minor.
When I run a What If audit, my substitution/waivers do not show up. Does this mean that they no longer apply?
Your substitution/waivers are approved for a specific academic program or general education. If you change your major or minor, those substitution/waivers may no longer apply. All approved petitions will be manually applied to the degree program for which they were approved. Please consider this in your decision to change your major or minor.
Since What If scenarios are not stored on Degree Works, your advisor cannot see your results.
Yes. Degree Works will allow you to select more than one major at a time, or to select multiple major(s) or minor(s).
No. What If plans are not saved on Degree Works. You would need to run a new What If scenario next time you log in to see it again.
Yes. If you want to share it with your advisor at a later date, you should print your What If scenario.
Always speak with your advisor first. After consulting with your advisor, you may change your academic program using the Change of Major/Minor form located on the Registrar's Forms page.
Substitution/waivers apply only to the degree and major for which they were approved. If you change your major or degree, a new petition will need to be submitted and approved.
You can change your major by submitting a Change of Major form to the administrative assistant of your new college. The Change of Major form is available on the Registrar's Forms page.
You can declare a minor by submitting a Change of Major form to the administrative assistant of your new college. The Change of Major form is available on the Registrar's forms page. Once you have declared a minor, you will be expected to fulfill all minor requirements unless you officially drop the minor via a Change of Major form.
Please contact the academic college's administrative associate. He/she will be able to assist you.
If you have a baccalaureate degree on record, your audit should show that all General Education Requirements have been satisfied by a previous degree. Some majors have program requirements that include general education courses. You will be expected to complete these requirements. The pre-major/major and/or minor requirements will display as usual.
Requirements with an open, red box at the left are unfulfilled requirements. To the right of each requirement, you'll see a course or a list of courses that you can complete to fulfill each degree requirement. Review your unmet requirements and choose the courses you would like to take. If registration has opened for the next semester, you can click on the 'Back to MyInfo' link in the upper-left hand corner of Degree Works, login to MyInfo (if necessary), and register for classes.
Courses you are currently taking or have registered for in a future semester are included in your degree audit. These courses are applied into the requirement block(s) where they meet a specific requirement. You will also see them grouped in a separate section titled In-progress near the bottom of the Audit.
Courses from which you have withdrawn with a W will appear in the No Credit Earned block. Please note that Degree Works withdrawal information is updated nightly.
Does my Degree Works audit show all of my coursework, including those courses I completed at another university?
MSUN must have an official transcript on file showing successful completion of all transfer work and have evaluated the transfer courses before they will appear in Degree Works.
You can access your Degree Works audit through MyInfo. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.
Students may declare a second major on a Change of Major form. Requirements for both majors are available under a single degree will be viewable within a single Degree Works audit.
Students may declare a second degree on a Change of Major form. If you are selecting two degrees, two separate audits will be available by selecting the degree drop down menu next to your name at the top of Degree Works.
While you may see courses filling into elective slots within your audit, the Registrar's Office must receive a substitution/waiver form for the approved courses to be counted as selectives in your audit. Once the Registrar's Office has received an approved substitution/waiver form, we can apply the approved course(s) and it will be reflected in your audit.
Degree Works provides information about degree requirements. It allows you to plan for registration but does not provide information about specific course offerings for a particular semester. You cannot use Degree Works to create your schedule because it does not provide information about meeting dates, times and room numbers. Additionally, you cannot register for classes through Degree Works. However, after you have identified the courses you would like to take, click on the button in the upper left hand corner to go to MyInfo, where you can search and register for courses once registration is open.
No. You must complete the graduation application process. The Registrar's Office will then conduct review your degree and notify you of all Commencement information.
Courses listed in Electives or No Credit Earned blocks of the audit do not fulfill specific degree requirements. Please meet with your advisor if you believe a course that has fallen into one of these sections should be applied within your audit. Please be aware that courses below the 100-level are considered developmental courses and cannot apply toward your degree requirements or total credits needed for graduation.
If you have submitted an official transcript from a transfer school and the courses are not showing up in Degree Works, please email email@example.com from your MSUN student email or Brightspace (formerly Desire2Learn) email account with your full name, last four digits of your student ID number, and a brief description of the transfer courses you believe are missing from your audit. We will get back to you as soon as possible.
There could be several reasons. One is that Degree Works may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that needs to be completed. For example, if you have completed transfer courses, it is possible that the university has not received an official transcript or the coursework is pending departmental review. Check with the Registrar's Office at 406-265-3703 if your transcript or audit does not reflect transfer work you have completed.
My advisor/instructor/friend told me that a class would work to meet a requirement, but Degree Works is not pulling it into that area. What do I do?
In order for students to graduate from MSUN, they must meet the requirements of their academic program as stated in the catalog. If an advisor or instructor tells a student that a particular course would work instead of what is written in the catalog, the student needs to work with their advisor to make sure any necessary substitution/waiver forms have been submitted and approved. Students should utilize their Degree Works audit to verify that all of their requirements are complete and to track substitution/waivers. If a substitution/waiver is not noted in Degree Works, it will not be considered when the Registrar's Office completes the final audit for graduation.
I just submitted a Substitution/Waiver form, Change of Major from, completed an incomplete course, or added/dropped a class. How long will it take to show up in Degree Works?
Degree Works is refreshed on a nightly basis, so any changes made to your account should appear in Degree Works the day after they are processed. Please note that it may take several days for a document to be approved. Only documents that we have received and processed will be updated overnight.
When I print my degree audit, I can't read the text; there are strange characters and symbols all over it. How can I get a legible copy?
You need your Internet browser to print background colors and images. Here's how to do that in two popular browsers:
- Open the Tools menu --> Internet Options --> Advanced tab.
- Scroll down to Printing.
- Mark this checkbox: Print background colors and images.
- Open the File Menu--> Page Setup --> Format & Options tab.
- Find the Options section.
- Mark this checkbox: Print Background (colors & images).
You should consult your academic advisor for a review of your audit. Any exception to major or minor requirements should be discussed with your major/minor advisor or academic department personnel. If, after these conversations, you believe your audit is incorrect or if the audit is not showing an approved substitution/waiver, please contact us at firstname.lastname@example.org. We will respond to your MSUN student e-mail account. Remember that your Degree Works audit is an aid to advisement; it is not an official graduation degree audit. If you have applied for graduation, you should wait for the official notification from the Registrar's Office concerning your candidacy. Students who have graduated from a particular program may not be able to see that program audit in Degree Works after their degree has been awarded.