MSU-Northern Policies
1006 MSU-Northern Travel
1006.1 State of MT Vehicle Use Policy

Employees traveling on behalf of MSU-Northern must read the following policy and complete the attached form to comply with the Montana State Vehicle Use Policy.
  Vehicle Use Policy & Form (Word)

State of Montana Department of Administration
  Travel Policy/Hotel Listings (external link)

Business Services
  Travel Policies & Procedures (PDF)
  Rental Calculation Worksheet (Excel)

  Travel Request Instructions (PDF)
  Travel Request Form (Excel)

  Travel Expense Instructions (PDF)
  Travel Expense Form (Excel)

  Team Travel Request-Athletics (Excel)
  Team Travel Request-Clubs (Excel)
  Team/Club Advance Reconciliation Form
  (Excel)

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Car Rental
(see 12-Aug-2005 memo, Elimination of Motor Pool)

Midsize:		$38.48 per day, 200 free miles, 33cents excess
Full-size:		$43.68 per day, 200 free miles, 37 cents excess
Mini Van:		$57.20 per day, 200 free miles, 37 cents excess
$10.00 Service Fee for Failure to Cancel

Personal Car Mileage
(must have sufficient justification for personal car use)

Until December 31st, 2008:
$.585/Mile		1st 1000 miles in a month
$.555/Mile		anything over 1000 miles in a month
Mileage Chart (Excel Spreadsheet)

After January 1st, 2009:
$.55/Mile		1st 1000 miles in a month
$.52/Mile		anything over 1000 miles in a month
Mileage Chart (Excel Spreadsheet)

In State and Out of State (Exceptions for "high cost" cities)		$70/night + tax
No receipt		$12/night

	Meal		In State	Out of State
	Breakfast		$5.00	$7.00
	(must leave before 7am)
	Lunch		$6.00	$11.00
	(must leave before 12 Noon or return after 1pm)
	Dinner		$12.00	$18.00
	(must leave before 6pm or return after 6pm)
Meals are reported as taxable income if you do not stay overnight. Also, per diem meals cannot be claimed if provided for in the registration cost of a conference or in the cost of a meeting.