Credential File Service

The Career Center provides a credential file service for students and graduates of MSU-Northern. A credential file contains academic and employment history and career-related references. The file is kept by the office and may be sent to potential employers or graduate schools upon request.

To Set Up a File

Download these forms

Once completed, your file will include:

  • Personal Data Sheet (electronic)
  • Academic Training Sheet (electronic)
  • Authorization Sheet (signed, hardcopy)
  • Recommendation Letters (hardcopy or .pdf ) (at least 3, but not more than 6)

Note: Resumes and transcripts are NOT included in the credential file.

*The Career Center is able to access the information needed to complete your Academic Training Sheet. If you would like us to complete that form for you, please e-mail and we will compile the information and send you an electronic copy.

As soon as you complete your credential file forms, return them to the Career Center. Electronic forms may be emailed to Signed and hardcopy forms should be mailed to MSU-N Career Center, PO Box 7751, Havre, MT 59501. We suggest that you have your completed forms reviewed by the Career Center.


There is an initial $30.00 fee for establishing your credential file, which you need to pay once you have your file complete. This fee covers 10 sets of credentials sent free of charge. The cost of each subsequent file is $5.00. If you under a deadline and need to have your credential file faxed, the cost is $10.00 per file. You may pay by credit card or make your check payable to MSU-Northern.

Updating Your File

To update your file, download the Personal Data Sheet & Academic Training Sheet and email the updated documents to We do not do any updating to your file. Please keep us informed as to any change of address to keep your file current. Notify us of any recommendations you would like to be removed from your file and mail hard copies of current recommendation letters to:

MSU-N Career Center
PO Box 7751
Havre, MT 59501.

Current letters of recommendation are a better representation of you. There is a $15 charge for this service. You may pay by credit card or make your check payable to MSU-Northern. Credential files that have not been used in 15 years will be destroyed.