Montana State University-Northern
Business Services

Contact Us

Business Services

P.O. Box 7751
Havre, MT 59501-7751

Cowan Hall Room 207

Travel Information

MSU-Northern Policies
1006 MSU-Northern Travel
1006.1 State of MT Vehicle Use Policy

Board of Regents Policy and Procedures
1002.2 – Vehicle Policy and Procedures

Employees traveling on behalf of MSU-Northern must read the following policy and complete the attached form to comply with the Montana State Vehicle Use Policy.
  Vehicle Use Policy & Form (PDF)

State of Montana Department of Administration
Travel Policy, lodging rates and mileage reimbursement rates are found in the Montana Operations Manual (MOM) under Travel
(external link)

Business Services
  Travel Policies & Procedures (PDF)

  Travel Request Instructions (PDF)
  Travel Request Form (PDF)

  Travel Expense Instructions (PDF)
  Travel Expense Form (Excel)

  Team Travel Request-Athletics (Excel)
  Team Travel Request-Clubs (Excel)
  Team/Club Advance Reconciliation Form

  Accident Form (PDF)

  Fuel Card Use Employee Agreement (PDF)

Get a Map or Directions: Link: Google Maps

Campus Car or Bus Rental
Contact: Bruce Mansfield for pricing
              & reservations or 265-3743
**Failure to cancel your reservation a minimum of 24 hours prior to rental will result in a cancellation fee of the daily rate x days rented.

If no state car is available and a rental is needed:
  Budget Rental
  Contact: Rose for pricing &  information

Personal Car Mileage
(must have sufficient justification for personal car use)
Effective 1-Jan-2015:
$.2769/mile   If justification requirement is not met
$.5750/mile   1st 1000 miles in a month
$.5450/mile   anything over 1000 miles in a month
$.2300/mile   Medical/Moving
MDT Distance Calculator for MT cities
Google Maps (for cities not listed on the MDT site)
  Meal   In State Out of State
  Breakfast   $5.00 $7.00
  (must leave before 7am)
  Lunch   $6.00 $11.00
  (must leave before 12 Noon or return after 1pm)
  Dinner   $12.00 $23.00
  (must leave before 6pm or return after 6pm)
Meals are reported as taxable income if you do not stay overnight. Also, per diem meals cannot be claimed if provided for in the registration cost of a conference or in the cost of a meeting.
Effective 1-Jan-2014:
In State and Out of State
(Exceptions for "high cost" cities)
  $83/night + tax
No receipt   $12/night