Section 1000: Campus Policy
1004.1 Mail
Effective: November 21, 1994

Montana State University-Northern shall provide an internal mailing system to allow efficient and economical communications internal and external to the campus. This system will provide security and confidentiality for all official campus mail.

Incoming Mail

All incoming mail will be received at the mail room in Cowan Hall. Mail will be distributed once a day to the mail boxes in Cowan Hall.

Outgoing Mail

Large Mailings

Mail clerk should be notified by 1:00 p.m. if an unusual quantity of mail is being sent. This is to allow extra processing time. Departments with large mailings should accumulate mail in their area and bring it to the mailroom between 2:30 and 3:00 p.m. (1:30 and 2:30 p.m. during summer). Unstamped mail must be marked with the account to be charged and sorted and bundled by account. Out-of-state, Montana, local, foreign, certified, and on-campus mail must be separated.

Small Mailings

Departments with small amounts of outgoing mail can (during office hours) drop mail in the on-campus and off-campus baskets on the mail room counter before 3:30 p.m. (3:00 p.m. during summer). Unstamped mail must be marked with the account to be charged and sorted and bundled by account.

Bulk Mailings

All bulk mailings must be stamped with the bulk mailing stamp, sorted according to zip codes, banded, labeled, and boxed by the individual departments and brought to the mailroom before 4:00 p.m. (3:00 p.m. during summer) or taken to the Post Office before 3:00 p.m. the day before it is to be mailed. Secure a "Bulk Mailing Form" in duplicate at http://www.msun.edu/admin/busoff/forms/usps-bulkmail.pdf to accompany the mailing. The minimum number of items allowed under this rate is 200. Instructions for Bulk Mail can be found at http://www.msun.edu/admin/busoff/forms/bulkmail.htm

Other

Requirements for international mail and other types of mail not listed here will be posted in the mailroom.

Campus Mail

Mail to be distributed on campus does not require postage. Deposit it in the designated basket in the mailroom.

PERSONAL MAIL:

Incoming – DO NOT use MSU-Northern as your personal mailing address. All non-university business mail must be addressed to your personal post office box or home address.

Outgoing – As a courtesy, stamped and sealed personal mail may be dropped in the appropriate slot in the mailroom. It will be sent to the Post Office daily.

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